Golf Open 2020: Booking Conditions

Reservations of all holiday accommodation whether made by telephone, in person, in writing or from the internet are accepted by Kent and Sussex Cottages, hereinafter referred to as KSC, on the following conditions.

The minimum booking period is 3 days between Friday 10th July – Monday 20th July 2020

1. CONTRACT OF HIRE - The hiring contract will be between you the Hirer and the Owner of the property for which the booking is made and shall be deemed to be made subject to these Conditions of Hire and governed by English Law. KSC act as Agents for owners, and are not Principals. The Contract of Hire is not effective until KSC despatch to the Hirer written confirmation of the booking. The contract is for the hire of the property for holiday purposes only. We do not accept bookings from Hirers under 18 years of age.

2. INITIAL PAYMENT - Bookings will be confirmed upon receipt by KSC of the required NON-REFUNDABLE deposit payment of one third of the total holiday cost, comprising cottage rental, booking fee and any additional charges – e.g. pets. If the booking is made within eight weeks of the holiday commencement date, the full accommodation rental will be required at the time of booking. Deposits can be paid by card or cheque, or in the case of web bookings, paid online through our secure payment system.

3. BALANCE PAYMENT - The Balance of the Hire will be due BY 30TH APRIL 2020. On receipt of the Balance Payment, advice of key collection arrangements and directions to the property will be sent to the Hirer. The Owner/KSC reserves the right to cancel a holiday where full payment has not been received BY 30TH APRIL 2020. The deposit paid on the booking is non-returnable.

4. METHOD OF PAYMENT - Cheques should be made payable to Kent and Sussex Cottages. There is no charge for Debit/Credit Card payments.

5. VALUE ADDED TAX - Where VAT applies to the property rental, it is included in the quoted price at the prevailing rate. KSC’s Confirmation of Booking is not a VAT invoice. All KSC charges and VAT inclusive rentals include VAT at the prevailing rate and are subject to change if the rate changes.

6. CONFIRMATION OF BOOKING - Once KSC has issued a Confirmation of Booking, the Hirer is responsible for the total published price of the property and extras as shown on the confirmation. Amendments to bookings, where applicable, will be subject to an administration fee of £50. The Agents reserve the right to adjust prices quoted in the brochure, on our website or on details to properties, due to errors or omissions or changes in VAT.

7. CANCELLATION - If you are forced to cancel your holiday you must inform KSC as soon as possible. The day we receive your notice to cancel is the date on which we will cancel your booking with the owner. If Cancellation is made less than 60 days prior to Friday 10th July 2020 NO REFUND will be provided. If cancellation is received up to 60 days prior to the 10th July 2020 a refund minus the deposit and £60 administration fee will be provided

8. BOOKING FEE - KSC charges a booking fee of £40 for your booking payable at the time of booking.

9. AMENITIES - The use of accommodation and amenities, where offered, such as swimming pools, rowing boats, beach huts etc., is entirely at the users’ risk, and no responsibility can be accepted for injury, or loss or damage to users’ or visitors’ belongings. However, KSC do not seek to exclude or limit legal liability for the negligence of their servants or agents.

10. PARTY NUMBERS - In no circumstances may more than the maximum number of persons as stated in the brochure or website occupy a property. Owners reserve the right to refuse admittance if this condition is not observed. Only those listed on the booking may occupy the premises. The person who completes the booking, i.e. the lead name, certifies that he or she is authorised to agree to the Booking Conditions on behalf of all members of the party, including any changes. The lead name must be over 18 years and a member of the party occupying the property. The lead name agrees to take responsibility for all members of the party. The Owner/KSC reserve the right to refuse or revoke any bookings from parties that may in their opinion (and at their sole discretion) be unsuitable for the property concerned.

11. YOUR RESPONSIBILITIES - For the whole of the period included within your booking, you will be responsible for the property and will be expected to take all reasonable care of it. The property details aim to give accurate descriptions of the properties. Should there be any specific health or mobility difficulties which may affect a party member; this must be pointed out at the initial reservation stage so that the suitability of the property can be assessed. The property and all equipment and utensils must be left clean and tidy at the end of the hire period. At no time should a pet be left alone unsupervised at the property. The property must be vacated by 10.00am on the day of departure.

12. DAMAGES DEPOSIT – A Refundable Damages Deposit of 10% of the rental fee is required and payment should be made together with the Balance Payment. Deposits will be refunded 7 days following occupancy minus any damages or additional costs

13. DAMAGE - All damages and breakages are the legal responsibility of you, the Hirer, and should be notified to the Owner or keyholder before the end of your holiday. The cost of damage or breakages shall be payable on demand. Normally, minor damage or breakages will not be charged but in circumstances where extra cleaning is required or there has been breakage or damage beyond what is reasonably to be expected, the Owner/KSC reserve the right to charge you for any additional costs incurred as a consequence and may, at their discretion, refuse further bookings. Should you find on arrival any damaged or non-working items, they must be reported to the Owner or keyholder immediately, so that matters can be rectified. The Owner/KSC has the right to enter the property (without prior notice if this is not practical or possible) if special circumstances or emergencies arise (for example if repairs need to be carried out). Any Damages/Security Deposits charged by the Owner and administered by the Owner themselves or by KSC will be cashed on receipt to allow for bank clearance and reimbursed promptly after the holiday (less any penalties which may be incurred). KSC reserves the right to request payment of a security deposit should it be deemed necessary by the Owner. The Owner/KSC reserves the right to repossess the Holiday Home at any time, where you or any member of your party has caused damage. The Owner/KSC shall not be liable to make a refund of any remaining portion of the hire terms paid.

14. COMPLAINT PROCEDURE - If you are dissatisfied with the service you receive, the Owner or keyholder must be notified immediately, so that investigation can be carried out and any necessary action taken. All complaints must be notified to the Agents immediately so that they can investigate the circumstances, and take any necessary action. In no circumstances can compensation be made for any complaints that are made after the hire has ended, or where the Hirer has denied the Agents or the Owners the opportunity to try to put matters right during the Hirer´s stay.

15. LITERATURE - KSC takes every care to ensure the accuracy of the property descriptions. All information in this brochure and on our website is given in good faith and is believed to be correct at the time of going to press, but KSC cannot be held responsible for changes beyond their control, which may become known after publication of this literature. In addition, whilst we describe properties as non-smoking or no pets, this cannot be guaranteed. The description of a cottage shows what amenities that property has but generally does not state what is not in the property. Please be aware that if a property is advertised as having an enclosed garden, this does not necessarily mean a secure garden. It may be enclosed by hedging or open style fencing. Further, KSC cannot accept liability for happenings outside their reasonable control, such as breakdown of domestic appliances, plumbing, wiring, temporary invasion of pests, damage resulting from exceptional weather conditions or the Owner’s negligence resulting in loss, injury or accident.

16. LEGAL - In the event of any dispute between parties it shall be governed by the jurisdiction of the English courts only and any actions shall be heard in the court for the area in which the property is located unless otherwise agreed between the parties. However, it is hereby agreed and declared that all reasonable endeavours will be used to resolve the dispute arising between you and the Owner and/or KSC without immediate recourse to litigation. If not mutually resolved, it is further agreed that all reasonable endeavours will be used to resolve the dispute by a formally recognised alternative dispute resolution process i.e. mediation, arbitration or expert determination. In default of such agreement, the process and appointment of the independent professional will be determined by the President for the time being of the Law Society or the Chartered Institute of Arbitrators. In either case, all parties will contribute equally to the expense of such process, and, in default these expenses shall be capable of being recovered in any subsequent litigation.

17. AVAILABILITY - The Hiring Contract is made on the understanding that the property and its facilities as published will be available for the dates stated. In the unlikely event that a property is not available through events arising outside the control of the Owner/KSC, then the Owner/KSC may be forced to cancel the booking. The Hirer will be advised as early as possible. Where possible, the Hirer will be offered suitable alternative accommodation, which, if not acceptable, will entitle the Hirer to a refund of all monies due. The Hirer will not as a result have any further claims against KSC or the Owner. Please note that reservation requests taken via our website are not confirmed bookings until we have contacted you and accepted a payment.

These Booking Conditions apply to bookings for the Open Golf 2020 only.